The Association is known as the South African Small Rifle Field Shooting Association, hereinafter referred to as the Association and called the SASRFSA.
Legal Entity
The Association is hereby held as a legal entity and will, notwithstanding any changes to its members, its Executive Committee or its Management, remain to exist as an Association with a distinct legal personality and will in its own name, independent of its members, have ownership of assets and liabilities and take on responsibilities.
Furthermore, the Association will in its own name, and independent of its members, initialise legal action, file or defend lawsuits, and be summoned to court.
Aim and Objectives
The sport offers .222/.223 Remington rifle owners the opportunity to shoot with their small calibre hunting rifles on paper targets of animals, commonly hunted in South Africa and other parts of the world, as well as suspended steel targets in different shapes and sizes. It is a shooting contest of variable and non-standard format that focuses on practical marksmanship as it occurs in the hunting field.
- To promote and manage Small Rifle Field Shooting throughout the Republic of South Africa, in conjunction with other associations under the auspices of the International Hunting Rifle Shooting Association (IHRSA).
- To arrange and host competitions and championships for the benefit of its members and for the promotion of the field shooting sport. The competitions and formats of participation will qualify its members to be selected for representative teams to compete at national and international level.
- To act in an advisory capacity in all matters relating to small rifle field shooting in South Africa.
Management
The Association will be run by a committee, which will consist of a President, Vice-President, Secretary, Treasurer, Safety Officer and additional committee members. These additional members will come from the different regions or provinces of South Africa.
The number of representatives of each region will be determined by proportional representation according to the number of active, fully paid up members in each region and will work as follows:
- 1-6 members, 1 (one) representative without voting rights.
- 7-20 members, 1 (one) representative with one vote.
- 21 plus members, 2 (two) representatives with one vote each.
If this representative cannot attend a meeting, he must appoint a substitute for himself in writing.
The Executive Committee
The Association will be run by an Executive Committee which will be the President, Vice-President, Secretary, Treasurer, and any other person deemed necessary and will be responsible for the daily running of the Association.
They are in control of all the assets of the Association, as well as the administration of all assets and will make decisions regarding the selling or buying of assets or property of the Association. These decisions will be binding on the members.
The committee must appoint sub-committees, like a Disciplinary Committee and any other committees if needed.
Once a member is elected to the executive committee that member is no longer a representative of a region or province, and somebody else from that region must be appointed to serve on the committee. The President and the Secretary shall hold office for two years, but shall be eligible for re-election by the committee. The President and the Secretary shall be elected in alternative years so as to ensure continuity of the executive committee. Other members of the executive committee will be elected for a minimum period of one year, and other members will hold office, or until such time as their successors have been appointed by their particular provinces.
Further Duties of the Executive Committee
- President – The President will be the chairperson during all meetings. In the event of a disciplinary procedure, the President will appoint a Disciplinary Committee to deal with the specific case. In the event of a tied vote, the President may in addition to his ordinary vote, give a casting vote. The President can call special meetings if necessary, and notice of such meetings must be 14 days in advance.
- Vice-President – The Vice-President shall conduct the President's duties when he is not available.
- Secretary – The Secretary will control and manage all administrative duties, like taking minutes of all meetings, keep copies of all correspondence, and keeping members up to date with the latest news regarding the association.
- Treasurer – The Treasurer will be in charge of the financial side of the association. He will provide a balance sheet yearly, and table a detailed financial report by an auditor at the yearly general meeting, for members to discuss.
- The books and accounts of the Association are audited and certified by a person who is qualified to provide such a service and will be selected at the Annual General Meeting. If the person chosen as such has their services terminated for whatever reason before the normal date of the Annual General Meeting, the Executive Committee can appoint a person for the remaining term until the AGM takes place.
- Safety Officer – The Safety Officer or his appointed official will be responsible for safety, on and off the range. They are also responsible that when a range is being set up, it is done to local municipal safety rules and regulations, and that the range and surrounding areas are safe for humans and animals. The range layout must be according to the rules set out by the Association, and all shoots must be conducted in a safe and disciplined manner.
- Additional members – The function of the additional members shall be to perform tasks as designated to them by the executive committee. They must also host the provincial championships in their respective provinces.
The President, Vice-President, Secretary, Treasurer and Safety Officer are automatically nominated for their positions. If elected unopposed, they can accept their nominations or step down. In the case of a contested nomination, the person with the most votes will be elected. Any person nominated for the post of President, Vice-President, Treasurer or Secretary must have been a paid up member of the association for a period of two years or longer, and ideally would have served on the association's committee during this time.
A member of the Executive Committee who is absent from two consecutive meetings of the Executive Committee without an excuse or a valid reason, may, by the exclusive discretion of the Executive Committee, be requested to resign as a member of the Executive Committee. A member of the Executive Committee who is, by majority vote of the Executive Committee, deemed incompetent to hold his position or, due to any other reason cannot comply with his duties, can, by the exclusive discretion of the Executive Committee, be requested to resign from the Executive Committee. In the event such a member, after being duly requested, neglects to resign, the Executive Committee can terminate his membership to the Executive Committee with immediate effect. The vacant position must be filled by a person chosen by the Executive Committee within 30 days deriving from the eligible voting members (fully paid-up member) of the Association to serve for the remaining term of office before the next Annual General Meeting, at which occasion a member of the Management Committee must be elected to fill the position.
Auditors
The books and accounts of the Association are audited and certified by a person who is qualified to provide such a service and will be selected at the Annual General Meeting. If the person chosen as such has their services terminated for whatever reason before the normal date of the Annual General Meeting, the Executive Committee can appoint a person for the remaining term until the AGM takes place.
Daily Correspondence
This can be done by internet, telephone or by email. It is expected that a response to a query will be given within 5 working days. If an office bearer cannot attend to a certain matter that matter must be given to another office bearer to respond to.
Headquarters
It will be where the President resides, or if challenged, where the committee decides.
General
- The association will be run on a non-political basis.
- Membership fees will be revised by the committee, once a year, normally at the annual general meeting.
- All changes to the constitution will be considered at the annual general meeting and by a 2 (two) thirds majority by means of voting. It can also be done at a meeting specifically called for this purpose.
- The financial year of the association shall commence on the first day of January and end on the last day of December of each year. All membership fees are payable before the end of January for that new year.
- The Association (committee and members) can elect honorary life member(s) if needed.
- Honorary lifetime membership can be awarded at the Annual General Meeting via a majority vote by designated members to persons who, to the judgement of the meeting, is, or has been, exceptionally valuable to the Association through their dedication and individual services. As such, honorary lifetime members are exempt from enrolment- and annual fees, but they enjoy the same privileges as normal members. Nominations for honorary lifetime memberships must, accompanied by a written motivation, be submitted to the Executive Committee at least 21 days before the Annual General Meeting for advance consideration and reference to the AGM. Persons cannot nominate themselves for Honorary Lifetime Membership; only current members who are in good standing of the Association can nominate a person for this award. A nominee may or may not be a member of the Association at the time of being nominated and/or awarded Honorary Lifetime Membership.
- A senior member of the Association must be 18 years or older on the 1st January of that year. A junior member is a person under the age of 18 years on the 1st January in that year.
- A dedicated sport shooter is defined as somebody who took part in at least 3 (three) of the Association's annual provincial, national or international competitions or any member who, although no longer himself/herself is an active shooter anymore, still owns a .222-223 rifle and uses this rifle to actively train and coach other shooters at any level in accordance with a SASRFSA approved training programme. This is particularly relevant for SASRFSA's development program.
- All disciplinary procedures will be conducted by a Disciplinary Committee appointed by the President. Any disciplinary action against a member will be done in accordance with the disciplinary procedures as well as the Code of Conduct as well as the Rules and Regulations of the Association.
- The annual general meeting will be held on a date and time as determined by the executive committee. Notice of such a meeting will be send to all members at least 30 days before the planned date for this meeting. All items to be placed on the agenda must reach the Secretary at least 14 days before the meeting.
- Only paid-up members will be allowed to vote at the meeting.
- At an AGM or a special AGM, the persons present will form a quorum. Votes will be settled by a majority vote.
- Committee meetings must take place at least two times a year that is not counting the annual general meeting.
- The Association can affiliate with any organisation or association if it is in the interest of the SASRFSA.
- The SASRFSA shall use and apply the Rules and Regulations of the International Hunting Rifle Shooting Association to all events under its control, provided that the Association may sometimes also apply such variations as it considers appropriate for local conditions.
- The Association manages a drug-free sport association. The use of substances listed on the current website of the South African Institute for Drug Free Sport [http://www.drugfreesport.org.za/prohibited-list/] will not be allowed, but members with a documented medical condition requiring the use of a prohibited substance because of a life threatening situation if not being used as prescribed, can and must apply for a TUE - Therapeutic Use Exemption. This will be for national and international level competitions and must be done 30 days before the event.
- If testing might happen, it will be done on:
- the medal winners.
- any member that becomes eligible for a place in a national team.
- any member of a winning team.
- random testing as decided by an representative from the South African Institute for Drug Free Sport.
- Any new regions or provinces wishing to become a new member of the association must submit a written application which in turn must be approved by 2/3 (two thirds) of the committee.
- The Association can only be dissolved by a decision taken by a two-thirds majority of the eligible voting members of the Association during an Annual General Meeting, or during a Special Meeting that has been called for this purpose. At least 14 days notice must be given of such a meeting. The decision taken by the meeting will decide the dissolution of the Association and the disposal of its assets and funds.
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